Student Programs

Virginia Tech registered student organizations, colleges, and departments may request permission to place table cards in Student Programs' dining centers. Commercial advertising is not permitted.

1. Make a table card reservation.

  • Table cards may be reserved for a one-week period which begins on Monday and ends Sunday evening.

    • Make your reservations early - prime weeks fill up fast!
  • Use the convenient online reservation form to reserve your week and location.

  • Table cards may be reserved for one week for D2 and Hokie Grill & Co. or Shultz Dining Center and Owens Food Court or West End Market or Squires Food Court and Deet's Place.

  • Reservations may be made for no more than five organizations per location or set of locations. A total of 20 organizations will be able to post table cards in the dining centers each week!

  • Groups cannot advertise the same event more than once in each dining center during a four-week period.

  • Multiple reservations for one event made for the same week for different dining centers will be cancelled.

2. Develop a draft of your table card.

  • Table cards must be 4.25" by 5.5" (no other sizes will be approved).

  • Table cards are single cards - table tents will not be approved.

3. Obtain an approval form for your table card draft.

  • Table cards must be approved by the Thursday before the Monday distribution date. Organizations whose table cards have not been approved by Thursday at 5 p.m. may lose their slot for the week.

  • Drafts must be exactly what will be printed to receive approval.

  • Table cards may be faxed to 231-9083 or sent via e-mail to tablecard@vt.edu as a Microsoft Word file or a PDF file.

  • Students can also bring table cards to 43 Owens Hall for approval but should call 231-9398 ahead of time to make an appointment.

4. Have your table cards printed.

  • Student Programs does not print your table cards for you. You can have them printed at any campus or local copy center.

  • Table cards may be printed on one side or both sides.

  • Table cards must be printed on a minimum of 65 lb. cardstock.
Table Card Numbers
D2 216
Hokie Grill & Co. 55
  271 Total
   
Shultz Dining Center 140
Owens Food Court 210
  350 Total
   
West End Market

86 Total
   
Squires Food Court 80
Deet's Place 40
  120 Total

5. Distribute table cards.

  • Take cards to dining centers to be distributed.

  • Bring your approval form with you. You will need to show the approval form to the dining center manager prior to distributing the cards. You are responsible for distributing your table cards in the holders on the tables. Table cards must be placed in the holders.

  • Recommended hours for distributing table cards: Mondays between 9:30 a.m. and 11:00 a.m. or between 1:30 p.m. and 4:00 p.m. (Owens Food Court, Hokie Grill, and West End Market open at 10:30 a.m.)

  • Please do not distribute table cards during main meal periods. This is very inconsiderate to our customers.

  • Table cards will be removed on Sunday evenings by dining center personnel.

  • Organizations that distribute table cards without approval will not be permitted to post table cards for the remainder of the semester.

    • If you have any questions about the Table Card Program, contact us at: